Managing a Course in AI-VERDE¶

Once your course has been created, you’ll find it listed in your AI-VERDE dashboard. From here, owners and instructors can update course details, manage members, monitor usage, and design AI-powered learning activities.

Course Overview¶

The Overview tab is your course’s home base.
Here, you can:

• Change the course name and description
• Update the title to match your course.
• Add a clear description so students know the purpose.
• Set start and end dates
• Determines when the course appears on members’ dashboards.
• Example: If you set a start date for Sept 1, the course will not appear on students’ dashboards before that date. Students can still sign in to AI-VERDE, but they will not see the course.
• After the end date, the course no longer appears on members’ dashboards.
• Adjust course activity status
• Switch a course to Active when ready for students.
• Change to Inactive if you want to temporarily hide the course from members’ dashboards without deleting it.

A course appears on members’ dashboards only while it is Active and the current date is between its start and end dates.

Managing Members¶

The Members tab gives you full control over who is enrolled and what they can do.

Features:

• Add new members
• Enter the user’s email address.
• Assign them a role at the time of adding.
• Remove members
• Select a user and remove them from the course.
• Useful if a student drops the class or a TA changes.
• Edit member roles
• Roles determine what access each user has (see below).

Roles¶

Each course has one Owner and may have any number of Co-owners, in addition to members with the Instructor, TA, or Student role.

TAs can add members only with the Student or TA role.

Tip: If a student says they can’t see the course, check the Members tab first to make sure they are listed.

Budget and Usage¶

AI-VERDE resources are tied to a budget, managed in coordination with the CyVerse team.

• Budgets are set by CyVerse
• The course budget and any per-student budgets are set by CyVerse staff. To request a change, email ai-verde-support@cyverse.org.
• What you can do as an owner, instructor, or TA:
• View individual usage → see how much each student has consumed.
• View total course usage → monitor whether the class is approaching budget limits.
• Why it matters:
• Helps you plan assignments around available resources.
• Identifies students who may need guidance if their usage is unusually high.

AI Prompts and Content¶

The Prompts feature lets instructors and TAs design and share structured prompts for AI activities.

How to use it:

1. Go to the Prompts tab.
2. Write a prompt (e.g., “Summarize today’s lecture into 5 key points”) and save it.
3. Every member of the course can see and use the prompt as soon as it is saved.

This feature helps standardize assignments and ensures all students are working from the same AI instructions.

API Keys and Integrations¶

Instructors can extend AI-VERDE beyond the platform using API keys.

• Generate API keys
• Useful for advanced workflows, automation, or integrating AI-VERDE with other systems. See the AI-VERDE API documentation.
• Why this matters:
• Keeps AI-VERDE flexible, fitting into your department’s existing tools rather than operating as an isolated system.

Troubleshooting While Managing¶

• Course doesn’t show up? → Confirm with support that your course was created, that its status is Active, and that today is between its start and end dates.
• A student can’t see the course? → Verify they are listed under Members. If not, add them. Also check the course status and dates.
• Budget concerns? → Email ai-verde-support@cyverse.org to review or request an adjustment.
• Prompt not working as expected? → Double-check the prompt’s wording and edit it in the Prompts tab; changes are visible to members immediately.